Posted on 4th Jul 2014

Cloud based point of sale (POS) systems are increasingly popular with small businesses, particularly in the retail and hospitality industries. Unlike traditional systems, a Cloud based POS system can be accessed directly from the Internet, using mobile devices, like iPads and smartphones.

With access to these systems now available for as little as $50 a month, the cost attractions are obvious, and anything that can reduce overheads and increase productivity has to be good for profit. But you need to first determine if switching to the Cloud for your POS system is the right move for your business.

Manage Your Business on the Move

Access to all your sales data 24 hours a day, seven days a week, from a remote server is one of the key advantages of a Cloud based system. You can monitor your business on a mobile device through real-time sales reporting, giving you control over inventory and customer information while you’re on the move between your business outlets, or even on vacation.

Sign in from anywhere to view sales and inventory reports, in real-time, from one or many stores. MerchantPlay enables you to access real time reports from anywhere that has an internet connection.

Lower Your Costs

A traditional hardwired POS system will incur an upfront (non-refundable) software license fee, an annual maintenance fee for upgrades, and possibly other charges for technical support and training which could easily incur a damage of $5000 and over.

By comparison, a Cloud based system like MerchantPlay will have no upfront fees, and our pricing plans are simple and transparent. The free "Starter" plan is for small business owners and start-ups. The "Premium" plan is designed for small to medium businesses that are growing in operation and it cost only $50 a month.

You can trial MerchantPlay with no commitment. If you choose to activate your account to a paid plan, you pay monthly and can cancel at any time. There is no commitment and no long-term contracts.

Get Instant Upgrades

Monthly fees include instant upgrades to the technology, which are done remotely without any downtime or management costs to your business. This is a significant productivity advantage over traditional systems. The remote server also eliminates concerns about running out of space, or having to upgrade hardware as you increase customer and inventory data on your system.

At MerchantPlay, we strive to become the best in what we do by providing updates regularly with no additional cost, without you even knowing it!

Minimize the Risks

The risk of data loss through corruption and virus attacks is reduced with Cloud based solutions because everything is stored online. In addition, the cost of having to reinstall system drivers on traditional hardwired POS systems, and the loss of revenue in the downtime, can also be avoided.

Credit card fraud is another risk for retailers. In the future, major credit card companies are expected to guarantee purchases made with stolen cards, but only to vendors who have upgraded to a Cloud based system because of the instant upgrades provided as part of the software-as-a-service (SaaS) model.

All of these advantages add up to an attractive business proposition. Lower costs, higher productivity, and risk mitigation are all significant contributors to profit. However, it is important to consider potential disadvantages before you make the decision to operate on a Cloud based platform.

The Downside of Downtime

Cloud based POS systems are only as good as your Internet connection. Be sure to consider the costs and lost revenue if your Internet service goes down and you can’t access your data or, worse still, you can’t make sales. While the technology is improving almost daily, you need to be assured your POS system is going to keep working when your Internet connection doesn’t.

MerchantPlay continues to work even if your internet connection doesn't. Your data will automatically synchronize the next time you connect. We got it all covered so that you can have a piece of mind when there is a lost of internet connectivity.