AI that prepares the work, not the decision.
MerchantPlay watches stock and demand, works out what needs attention, prepares the next action with the figures behind it, and waits for someone on your team to approve it.
How a prepared action works
Nothing happens to your stock or your suppliers without a person saying so. The steps below are the whole mechanism.
1. It notices
A product is short: customers are waiting, stock is below target, and what is already on order will not cover it.
2. It checks the facts
On hand, reserved, backordered, incoming, your target level, and the supplier's minimum order and case size.
3. It prepares an action
A specific proposal: this many units, from this supplier, for this location — with the working shown.
4. You decide
Approve or reject. Only someone with purchasing permission can approve, and there is no automatic approval.
5. It creates a draft order
Approval creates an ordinary draft purchase order, exactly as if you had typed it. Nothing is sent to the supplier.
6. It re-checks first
If stock or demand moved while the action was waiting, MerchantPlay refuses it and asks for a fresh review.
The figures are the product. The wording is not.
Every quantity, supplier and cost in a prepared action is calculated by MerchantPlay from your own records. AI is used to explain the situation in plain English — and if it ever states a number that is not in the evidence, that wording is discarded and the plain explanation is shown instead.
- AI never chooses a quantity, a supplier, a price or a location
- AI never moves stock, creates a document or touches your accounts
- If the explanation cannot be generated, the action still works
- A stale action is refused rather than quietly carried out
- Purchase receiptGR-000118+20
- Transfer outTR-000042−5
- Transfer inTR-000042+5
- SaleR-001904−3
- Customer returnRT-000019+1
- StocktakeST-000007−2
Inventory Intelligence, underneath it
Before anything is prepared, MerchantPlay is already looking for the operational conditions worth a decision — and showing the evidence for each one.
Deterministic findings
Out of stock, negative balances, stock under pressure, slow movers, purchasing and stocktake attention, serial mismatches, location imbalance.
Evidence, not opinions
Every finding carries the figures that produced it, so you can check the reasoning rather than trust a score.
Plain-English explanations
On Growth, findings are reworded in plain English. Where wording is unavailable the deterministic explanation is shown instead.
MerchantPlay does not forecast demand, predict stockout dates or place orders with suppliers. It reports what is true now and prepares what you might want to do about it.
Ready to take control of your inventory?
Start free and see where your stock came from and where it went.